Release Note for October 17, 2018
EMR and Therabill SSO
Single Sign-On (SSO) allows users to access Therabill through the Billing button in the EMR, eliminating the need to sign into Therabill separately. When users click on the Billing button for the first time, they’ll be prompted to enter their WebPT and Therabill credentials to enable SSO. Please see this article for more information.
Release Note for October 4, 2018
You can now enable CPT auto-ordering, which will automatically order Expected Rates from highest to lowest. This will allow for maximum reimbursement from payers who use a cascaded payment model to determine reimbursement. To use this feature, you must fill out your Expected Rates Schedule and check the corresponding box to enable this feature. For more information, please see: CPT Auto-Ordering with Expected Rates.
Patient Balance in the EMR (WebPT Integrated Clinics)
When checking in a patient in the WebPT EMR, their corresponding balance in Therabill will be shown. This balance is the patient's total finalized charges which exclude unassigned and pending insurance payments. For more information, please see the WebPT Community article: Patient Balance From Therabill.
Release Notes for September 13, 2018
Send Back to Insurance Invoice Area Button
A session can be sent back to the insurance invoice area by clicking the corresponding button on the Edit Session window. For more information, please see: Send To Insurance Invoice Area.
After an alert has been set up, a warning will be displayed when trying to submit an insurance claim for a provider that has been designated "Not Credentialed" with a specific payer. For more information, please see: Credentialing Alerts.
Release Notes for August 23, 2018
When creating a session for a patient with Tricare insurance, a warning will display as a reminder that services provided by an assistant therapist are non-covered services. A link to this article with more information and required waivers will also display.
Release Notes for August 9, 2018
Enhanced Idea Portal
At WebPT, we love hearing feedback, after all, it’s what drives our development. To provide a more robust feedback experience for Members, we’ve replaced the existing idea portal. Now, Members can submit, browse, comment, and vote on ideas. The idea portal can be accessed through the green light bulb icon in the upper-right corner of Therabill; or by clicking the help icon, then Contact Us, and select the Suggestions tab. Please do not enter PHI into the idea portal as ideas will be visible to other Therabill users.
Release Notes for August 2, 2018
Rendering Provider Taxonomy Added to All Electronic Submissions
Rendering provider taxonomy will now be added to all electronic submissions sent from Therabill. If a payer does not want this information, this feature can be turned off in the insurance settings. To access, navigate to: Billing > Insurance List > Info & Settings. Then, deselect the checkbox for: Loop 2310B - Segment PRV: Do not include the rendering provider taxonomy code (PRV segment) on EDI claims.
EDI File Will Only Include Custom Box 33B Information
EDI files will now only include the Custom Box 33B Information for an insurance’s taxonomy. The custom insurance info is set up under the insurance list. To access, navigate to: Billing > Insurance List > Info & Settings > Box 33 > Edit information. Then, add the Box 33 B value.
Release Notes for July 19, 2018
Limited Release: Add Pop Up When Auto-Populating Expected Rate Schedule
When a user clicks “Auto-Populate Default Schedule”, a screen will pop-up that encourages them to check the rates that populate for accuracy. This feature is currently available for a small group of Members and will be available for all Members in a future release.
After clicking the “Save and Edit” button on the Add/Edit provider screen, the form will no longer close; rather, it will remain open so the user can continue to edit it.
Release Notes for July 12, 2018
Send for Signature Links Only Allow Users to Access Signature Page Once
To increase security when emails to clients and referring providers are sent out of Therabill for a signature, the recipient will have one opportunity to access the signature page and provide a signature. The link will not be accessible more than once.
Release Notes for June 21, 2018
A filter for resubmissions has been added on the insurance invoicing screen. Users can now filter for resubmissions only as well as exclude resubmissions from their search results.
Payment Update Actions in Activity Log
When a payment update has been ignored or applied by a user, it will be viewable in the Activity Log.
New Resubmission Icon on Insurance Invoicing Screen
On the Insurance Invoicing Screen, a new yellow icon will indicate if that line was a resubmission.
New DX Column on Insurance Invoicing Screen
On the Insurance Invoicing screen, users will now be able to see the DX Case Name in a column called DX Case.
Release Notes for May 17, 2018
When an authorization number is added to WebPT EMR with a trailing space, it does not map properly when the authorization is sent to Therabill; thus returning no match. This has been corrected to exclude trailing spaces when doing the match.
Release Notes for May 10, 2018
Denial Remark Code Updates
Denial remark codes 253 thru 295 and P1 thru P29 are now available for use. These codes communicate a reason for an adjustment that describes why a claim or service line was paid differently than it was billed.
Agency Payment History Report Updates
The Agency Payment History report has been updated to have all fields correctly populate on the report.
Both Member-created insurances as well as global insurances (when named the same) will now appear on the insurance list. (Previously, if a Member-created insurance name was the same as a global insurance name, the global insurance would not appear in the insurance list.)
When Members email a payment receipt from the Filing Cabinet to the client, it will now contain the correct URL for the receipt.
Balance Statements will now correctly show or not-show the balance forward, based on the setting.
When the patient balance is now under the insurance responsibility—and not the agency—the session will now show the insurance name.
Once all of the addendums have been archived, the addendum alert will no longer display in the Things to Do area.
Patients with an apostrophe in their name will now have ERA payments processed correctly.
Release Notes for April 5, 2018
New Taxonomy Codes
Taxonomy codes are attached to provider profiles in Therabill to identify the provider type and area of specialization. Two new taxonomy codes are now available in the add/edit provider screen:
- 106E00000X (Registered Behavioral Technicians)
- 106S00000X (Assistant Behavior Analyst)
This article describes how to add or edit a provider, which is where the taxonomy code is entered.
The custom date range filter for Addendum Alerts has been corrected.
Modifications were made to the Provider Code Summary snapshot report to show correct totals within the group.
When filing attachments, the error message stating, “Do not use special characters in file name” has been removed; because special characters are allowed.
The pay to address under Provider Groups has been modified to required a 9-digit zip code.
While deselecting the autofill payment to sessions option when making a batch agency payment, an incorrect error message will no longer appear.
After deleting an agency, that agency will no longer appear as the default on client records.
Release Notes for March 22, 2018
Clicking on the “No Auths on File” box will now allow processing to continue normally without error.
Payment balance will now be visible after viewing session information.
The invalid pop-up box will no longer appear on the Box 33 settings for the insurance.
If attempting to invoice a Date of Service line that does not contain a provider, an error message will now be displayed.
Changes made to the Agency setting “Hide Unassigned Pmts” will now be saved.
The Agency setting “Show NPI” will now be used correctly in processing.
Filtering for batch agency payments has been corrected, and will do a refresh appropriately.
The Agency Balance Statement has been modified so that it no longer truncates data.
When a provider enters a simple note but does not finalize it, the clinic owner or admin can now successfully delete the note.
Release Notes for March 15, 2018
The All/None option in Batch Invoicing now works correctly in Internet Explorer and Edge browsers.
The N/A radio buttons on the Advanced tab of the Client card are now being saved.
When users swipe a credit card, if it is an invalid swipe, a message will be issued so that the user can try swiping the card again.
Report changes were made to the Agency Filing report so that the data appears correctly.
Agency statements are now printing the second address line.
The Faxes Sent snapshot report now issues a message when no faxes are found to display.