The short answer is, Therabill does not integrate with any accounting software. But you may want to read on to find out why we don't, and for a possible solution.
Here at Therabill, we often get asked whether or not Therabill integrates with Quickbooks. For this reason, we are going to use the term Quickbooks to mean accounting software in general. However, you can easily replace the word Quickbooks in this article with the accounting software of your choice.
Usually, we are asked about integration with Quickbooks from clinics who are currently using Quickbooks to bill their patients and are wondering how they will keep track of how much the patient owes within Quickbooks. Or, they are wondering how they are going to keep track of how much they are owed for their therapy services in Quickbooks. Therabill will actually take over these tasks for you.
Why an accounting software integration may not be needed.
Tracking how much the patient owes
This is actually something that Therabill does for you. The client (or patient) in Therabill is an 'account' in the billing / accounting sense of the word. When you add a session/charge in Therabill, you are choosing which client / patient you are seeing during that session. Because Therabill has integrated billing and scheduling, this session also is a charge to the client. Therabill is even tracking if charges to the patient are pending insurance or whether the balance is due by the patient.
You will also be entering payments that you receive from insurance or from the client / patient in to Therabill. Yes, you can also enter adjustments such as in-network adjustments. By entering payments received and adjustments, Therabill is able to keep track of how much the patient owes.
Creating a bill for your clients
Therabill will do this for you. You can create balance statements that are used as invoices for your patients directly from Therabill. You do not need to use Quickbooks to create these bills.
Do I even need accounting software?
Yes, more than likely you do. Your accounting software is used to track all income and expenses for your business. While Therabill tracks your charges for therapy services, records payments and adjustments for therapy services, and creates bills for your clients, Therabill is not double entry accounting software. Therabill does not track, for example, general office expenses. Therabill does not track the balance in your bank account.
Then how do I make Therabill work with my accounting software.
What most clinics do is run one of Therabill's payment reports to show daily payments entered into Therabill. You would then just enter these payments as a lump sum deposit into Quickbooks. You may enter them into Quickbooks, for example, as therapy service income.
The most common report used is the payments by date report in our snapshot reports. This report summarizes the payments that you posted into Therabill on a daily basis. Furthermore, it breaks down the payments for the day based on whether they were cash payments, credit payments, EFT payments and so on. Transferring information from Therabill into Quickbooks is simply a matter of entering one or two transactions.