Using Therabill's Authorization Watch, you can conveniently put insurance authorizations on your claim forms and set reminders to alert you when authorizations are expiring or expired. When you submit a claim to insurance and Authorization Watch is enabled, Therabill automatically will assign the session to the authorization that is expiring next. This provides a simple, hands-off method of handling authorizations. Please note that you can still manually bypass automatic authorization assignment and instead force Therabill to assign the authorization of your choosing.
Within the add or edit session form, select the appropriate client. You will then see a link to view the client’s authorizations, as shown in the image to the right. Click the link to open the Auths On File screen. This screen lists all of the authorizations you have on file for the patient, grouped by payer. A radio button appears next to each authorization. Initially, none of the buttons will be selected, which means that when you bill out that session, Therabill will choose which authorization appears on the claim (as long as Authorization Watch is turned on for that patient). To force Therabill to use a specific authorization, select the radio box next to the authorization that you would like to use. Then, click the Close button to close the Auth On File screen. Finally, be sure to save the session.
When you select a specific authorization, Therabill will bypass its automated authorization selection process, instead, the system will default to the authorization you selected.
What if the authorization expires before I bill out the session?
When you submit the claim, Therabill will check to make sure the authorization you selected is not expired. If it is expired, Therabill will display an authorization watch error when you submit the claim.
Can I do this with recurring sessions?
Yes, you can. When you manually select an authorization for a recurring session, Therabill will apply that authorization to all sessions in the recurrence. If the authorization expires (i.e., there are no sessions remaining on the authorization or the expiration date has passed), then when you bill out the claim, you will see an authorization watch error. You can then edit any affected sessions to link them to a different authorization.